In May 2018, the original Data Protection Act 1998 was replaced by General Data Protection Regulation (GDPR). This had an impact on clubs, such as ours, as it required us to notify members about of how we collect and use their personal details. This policy outlines how we do this.
What this policy covers
Bingham Leisure Centre Archery Club (BLCAC) is committed to protecting your personal information. In this notice, references to 'we', 'us' of ‘the club’ means BLCAC. This notice explains how we collect and use the personal information about you.
Who we are
BLCAC is a target archery club providing archery for its members. This includes club target sessions, coaching, have-a-go sessions and other recreational archery opportunities such as Bingham Fair. We have Archery GB approved indoor and outdoor ranges. We follow the rules, guidelines and code of conduct of the governing body for archery in the UK: Archery GB.
BLCAC operates the website: http://binghamarchery.co.uk/ (the "Website").
Information we gather
BLCAC gathers certain information about members and people who shoot with us from time to time. We may collect information in the following ways:
1. Information you give us
Anyone wishing to be a club member will be requested to complete an annual/joining information sheet including personal information (name, address, email address, telephone number, date of birth etc.). You may also give us, or update, information at any time. All information provided is held by BLCAC and only used for the purposes of running the club, this includes passing on specific information required by AGB, EMAS and Notts AS for affiliation purposes. Other than that we will not pass on your information without your permission.
2. Information we may gather ourselves
When using our coaching facilities or shooting with the club generally we may keep records of your ambitions for the coaching, a plan of coaching, your current status (handicap/classification) and progress reports. We may collect photographs (with your permission), your archery scores, other achievements and any other information required for the normal running of the club.
3. Information we get from your use of our Website and services
When you enter competitions as a member of BLCAC, for example the Notts League, we may collect some personal information about the competition you entered and your results and may pass on your details if necessary to enter you in the competition. For example the Notts League will require ~ name, bow type, group ~ senior/junior/master, experience level ~ novice if appropriate, age (for juniors) and handicap.
4. Information about you from third parties
We work closely with Archery GB and may receive information about you from them if you are registered with Archery GB through the club. Similarly we may receive information about you from EMAS or Notts AS.
How we may use your information
We use your information for the purposes of running the club, including informing you of changes to sessions or corresponding about your archery coaching progress, etc.
We do not use your information for other 3rd party marketing in any way.
We may use your information for a number of purposes including the following:
We will use the information we get from your use of our Website and services to:
We will use the information you give us to:
We do not use your information for marketing purposes.
Information Sharing and Disclosure
We do not normally share your information with 3rd parties, except AGB, EMAS and Notts AS as detailed above.
However, we may disclose your personal information to law enforcement agencies:
Keeping your records
We keep records only for as long as required to operate the club in accordance with legal requirements.
Your membership information may be retained for up to 5 years after you leave the club (or your last contact with the club if you don't officially leave). Following this period we will anonymise your membership history.
We may retain non-identifiable data for statistical purposes beyond the initial 3 year period.
The one exception to this is where you hold a club record. In this case information about the record will be retained until the record is broken
Where we may store your information
The personal data that we collect from you when you join/renew your membership or when you update us in any way will be stored on a password protected file which will not be stored on any individual laptops. By submitting your personal data, you agree to this transfer, storing or processing. We do not keep your personal data in digital format on personal computers, laptops, tablets, mobile phones or similar.
We also keep membership details in paper format, which is kept in a secure location away from the shooting ranges when we are not shooting.
BLCAC will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
You have the right to:
Changes to this notice and the way we treat personal information
We may update the terms of this privacy notice at any time, so please do check it from time to time.
We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.
Enquires and Complaints
The Club Secretary is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.
If you are unhappy with our work or something that we have done or failed to do in regard of protecting your personal data, please inform us in writing. We will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days.
All information enquires or complaints should be sent in writing to: The Club Secretary/
You may also complain directly to the Information Commissioner’s Office (ICO) if you are concerned with how we are handling your personal information by using their online form which can be found here: https://ico.org.uk/concerns/handling/.
Changes to this Notice
We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly.